Learn What to Report to Stay Compliant with OSHA’s Recordkeeping Rule

Accident Report for WEBBAs we informed you prior to implementation on Jan. 1, 2015, the Occupational Safety and Health Administration (OSHA) made several changes to its list of severe injuries and illnesses that employers are required to report. These updates were part of an overhaul to OSHA’s recordkeeping rule and affected all employers that fell under OSHA’s jurisdiction.

As part of this rule, employers are required to post OSHA’s Form 300A between Feb. 1 and April 30, 2016, which summarizes the total number of job-related injuries and illnesses that were recorded during 2015. It should be displayed in a common area where employee notices are usually posted. Employers with 10 or fewer employees and employers in specific low-hazard industries are normally exempt from federal OSHA injury and illness recordkeeping and posting requirements.

To help you as you follow the updated recordkeeping rule, we’ve provided additional specifics on what injuries or illnesses are required to be reported.

All work-related fatalities within 8 hours:

  • This is unchanged from previous OSHA reporting requirements.
  • All fatalities that occur within 30 days of the work-related incident shall be reported.
  • Fatalities as a result of a heart attack shall be reported if caused by a work-related event.

All work-related in-patient hospitalizations within 24 hours:

  • OSHA defines in-patient hospitalizations as: “A formal admission to the in-patient service of a hospital or clinic for care or treatment.
  • To qualify as a reportable incident, the in-patient hospitalization must occur within 24 hours of the work-related incident. Scheduled surgeries that occur beyond the 24-hour period are not reportable to OSHA.
  • In-patient hospitalizations that only involve observation or diagnostic testing do not need to be reported.
  • In-patient hospitalizations as a result of a heart attack shall be reported if caused by a work-related event.

All work-related amputations within 24 hours:

  • OSHA defines amputation as: “The traumatic loss of limb or other external body part. Amputations include a part, such as a limb or appendage that has been severed, cut off, amputated (either completely or partially); fingertip amputations with or without bone loss; medical amputations resulting from irreparable damage; amputations of body parts that have since been reattached.”
  • If the tip of the finger is amputated, the work-related event must be reported. An amputation does not require loss of bone.
  • Amputations do not include the following:
    • Avulsions
    • Enucleations
    • Deglovings
    • Scalpings
    • Severed ears
    • Broken or chipped teeth

All work-related losses of an eye within 24 hours:

  • OSHA defines loss of an eye as: “The physical removal of the eye, including enucleation and evisceration.”
  • Loss of sight without the removal of the eye is not reportable. However, loss of sight that results in the in-patient hospitalization of the worker within 24 hours is reportable.

You can report to OSHA by calling 1-800-321-OSHA, contacting your closest OSHA area office during normal business hours or using this new online reporting form. If you have additional questions, you can find more information here or contact your loss control consultant.

Please note: Individual state OSHA programs may have recordkeeping rules in addition to Federal OSHA. You can find a list of states with approved plans here.

OSHA Fines to Increase Significantly

Did you know OSHA fines are expected to increase by approximately 78% as of August 2016? You can find out more about this change and how to take steps to protect against new or repeat violations here.